Events

Are you overwhelmed by piles of paper documents and unsure where to find what you need? Do you find yourself wading through decades of plans, drawings, and records just to locate a single file? With effective document management practices, you can move from time-consuming searches to efficient, targeted keyword queries. Cloud-based document management systems—combined with scanning, OCR (optical character recognition), metadata capture, and customized databases—make it possible to transition from decades of paper chaos to a streamlined, digital solution.

Discover how Georgetown University successfully transformed its paper-based plan room into a Cloud-Based Document Management System to store drawings, O&M manuals, and construction documents for its 115+ buildings. In this session, Joanna Groberg, the university’s Facilities Archivist, will share how having all critical documents accessible in the Cloud has greatly enhanced operational efficiency, decision-making, and overall productivity.

Effective document management not only saves time, space, and money but also improves safety and accessibility. The return on investment for a modern document management system is often quick, with long-term benefits. Vivica Williams of archSCAN will walk you through the key steps involved in making the transition to a Cloud-Based Document Management System.

Joanna Groberg is the Archivist for Planning and Facilities Management at Georgetown University in Washington, DC.  In the more than 25 years since she began, she has ushered the university's collection of drawings and manuals from diazo and sepia, to mylar and plain bond, and now, into an altogether digital world.

Vivica Williams is the President of archSCAN, LLC, where thy have been assisting clients in organizing, digitizing, and managing documents for 22 years. They have a particular focus on facilities documents such as drawings and construction files.